GL Accounts in LLumin CMMS+ are used for financial tracking by associating them with assets, inventory items, or purchase orders. Configuring GL Accounts ensures accurate financial data management and supports seamless integration with stockrooms and user permissions.
What are GL Accounts?
GL Accounts (General Ledger Accounts) are financial identifiers that can be:
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Assigned to Assets and Inventory Items.
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Entered directly on Purchase Orders.
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Configured manually or imported using the Data Import Template.
Setting Up GL Accounts
To set up a GL Account, follow these steps:
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Click the Gear icon in the menu bar.
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Select Configuration Mode to access the system’s setup tools.
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On the Configuration Mode screen, click the Materials Management card to find configuration options for materials-related settings.
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Select GL Accounts.
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In the GL Accounts screen, click Add.
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In the Create Account dialog box, complete the following fields:
- Account ID: A unique identifier for the GL Account.
- Description: A descriptive name for the GL Account.
- Select the stockrooms where the GL Account will be available. This is useful for multi-plant environments where each plant has distinct GL Accounts.
- Click Create to finalize the account.
Managing GL Accounts
To edit an existing GL Account, follow these steps:
- Select the desired GL Account in the GL Accounts grid.
- Click Edit to update the description or adjust stockroom eligibility.
- Save changes to apply updates.
To deactivate a GL Account, follow these steps:
- If a GL Account is no longer needed, select it in the grid.
- Check the Inactive box to prevent its use in the future.
To delete a GL Account, follow these steps:
- Unused GL Accounts can be deleted by selecting the account and clicking Delete.