A Cycle Count is a process used to maintain accurate inventory levels by physically counting items in stock. While the system automatically updates inventory quantities based on user interactions—such as issuing, purchasing, and transfers—discrepancies can still occur.
To address these discrepancies, inventory should be counted on a recurring basis using Cycle Counts. During this process, a designated counter physically verifies item quantities in the Stockroom and submits the counted values for approval. Once approved by an admin, the system updates its inventory records accordingly.
Type of Cycle Counts
There are two main types of Cycle Counts:
- Standard Cycle Count – A scheduled inventory check where specific items are counted regularly to maintain accuracy. The predefined list of items to be counted during a Cycle Count is called a Cycle, which can be configured in System Setup.
- Ad Hoc Cycle Count – An unscheduled count where the user starts with a blank list and adds items to the Cycle Count on the fly.
Another important aspect of Cycle Counts is whether they are conducted as Blind or Non-Blind counts:
- Blind Cycle Count – Hides the stored quantities of items from the user to ensure that each item is counted independently, rather than simply confirming the stored quantity.
- Non-Blind Cycle Count – Displays the stored quantity, allowing the user to confirm the value with a single click.
NOTE: All Cycle Count quantities must be approved by an admin user before the values stored in the system are updated.
By implementing Cycle Counts, businesses can maintain accurate inventory records, reduce stock discrepancies, and improve overall inventory management efficiency.