Feature Guide: Multi-Work Order Completion

Completing work orders just got easier! You can now bulk complete work orders in a single workflow from the Finder or homepage grids.

Multi-Work Order Completion also enhances labor time entry, allowing you to record and allocate labor across multiple work orders at once. This update reduces repetitive steps and minimizes record switching while preserving the familiar completion experience.

 

What’s New

Previously, selecting multiple work orders disabled the Complete button, requiring each work order to be finished individually. With this release:

  • The Complete button remains available when multiple work orders are selected
  • The completion workflow opens once for all selected work orders
  • Each tab appears once and includes all selected work orders
  • Labor time, checklists, quality steps, and status updates are in one workflow
  • Multi-work order labor time entry is supported in the Finder and homepage grids

These improvements reduce repetitive steps and screen switching while preserving the familiar workflow.

 

Where You Can Use Multi-Completion

You can start multi-work order completion or labor time entry from:

  • The homepage Work Order grids

  • The Work Order Finder

You can now select two or more work orders, then click Complete.

IMPORTANT: You can also click Enter Time from the Work Order Finder to record labor across multiple selected work orders.
 

What the Completion Screen Looks Like Now

Each tab in the completion workflow includes all selected work orders in a clear, organized layout.

  • Work orders are grouped by section so you always know which job you’re working on.
  • Required steps must still be completed for each work order.
  • Work orders are processed in sequence when submitted.
  • The workflow opens to the first tab that still requires action.
 

Updated Tab Behavior

The tab order has been streamlined for efficiency:

  • Condition Assessment now appears before Labor
  • The completion window opens to the first tab that still requires action
  • If inspections or labor are already complete, the workflow may open directly to Work Quality or Complete

This prevents unnecessary navigation through tabs that have already been addressed.

 

Tab-by-Tab Walkthrough

Condition Assessment Tab

Each selected Work Order appears in its own collapsible section with:

  • Work Order number
  • Asset number and description
  • Associated procedure

Inspection steps are grouped by Work Order so you complete them in one place.

Improvements:

  • All inspections appear together.
  • No need to open each Work Order separately.
  • Clear grouping by Work Order.
 

Labor Tab

This tab shows the biggest improvements in efficiency.

You can now:

  • Enter labor time once
  • Allocate time across selected Work Orders
  • See existing labor records

After entering time, choose how to allocate it:

  • Split: Divides time evenly across selected Work Orders
  • Duplicate: Applies the full entered time to each Work Order

Then, click Validate to apply the time based on your decision.

 

Labor Summary

In the Summary section, you can also:

  • Enter repair comments per Work Order

  • Or, enter one comment and select Apply to All

This makes completing several Work Orders consistent and faster.

 

Quality Tab

If quality checklists are required, each Work Order displays its own checklist section.

  • You must complete required quality steps for each Work Order before submission.

  • You complete all quality steps in one workflow instead of opening separate records.

     

Completion Tab

On the final tab, each Work Order shows:

  • Work Order number
  • Created date
  • Work start date

  • Completion date

Below that you can:

  • Update asset statuses individually
  • Change All Statuses to update everything at once

  • Enter downtime per Work Order.

Additional Workflow Tabs

Depending on system configuration, additional tabs may appear in the completion workflow. These behave the same as in previous releases.

Possible tabs include:

  • Prework Checklist
  • Safety Documentation
  • Condition Assessment
  • Labor Time
  • Part Confirmation
  • Work Quality Checklist
  • Complete
  • Continuous Improvement (optional)
 

What This Means for You

This update helps you complete batches of Work Orders without repetitive steps. It’s especially useful when:

  • Closing related Work Orders
  • Writing labor time on multiple jobs
  • Completing inspections for similar work
  • Updating statuses in bulk

You complete everything in one workflow that feels familiar and saves time.

 

Settings and Configurations

No configuration changes are required. Multi-Work Order Completion is automatically available with the release.

Select multiple work orders from the homepage grids or Work Order Finder and click Complete to use the new workflow.

 

Need Help?

For questions or additional training on the new feature, please visit our Support Center or contact support@llumin.com.